Autopilot Studio
Auto SEO & blog Posting
Turning missed calls into qualified viewings without lifting a finger.
Client Profile
Marketing Agency
Marketing
Problem Statement
Neon Realty was bleeding opportunities. With agents spending 6 hours a day vetting tire-kickers and missing 40% of inbound calls after hours, their marketing ROI was plummeting despite high traffic.
LEAKY FUNNEL
60% of leads went cold before an agent could reach them.
AGENT BURNOUT
Top performers were wasting time on low-quality leads.
MISSED AFTER-HOURS
Zero response capability for evening/weekend inquiries.
SCHEDULING NIGHTMARE
Endless back-and-forth emails to book simple viewings.
Solution Architecture
Technology Stack
- OpenAI GPT-4 (Intelligence)
- Vapi.ai (Voice AI)
- GoHighLevel (CRM)
- Make.com (Orchestration)
- Cal.com (Scheduling)
Project Timeline
DISCOVERY & SCRIPTING
Auditing call logs, defining lead scoring criteria & crafting the AI persona.
INTEGRATION
Connecting Voice AI with CRM and Calendar scheduling logic.
GO LIVE
Soft launch on inbound marketing channels & performance tuning.
Automation Pipeline
Intelligent Call Flow Logic
Ingest
Lead calls or submits form. AI instantly engages via Voice or SMS.
Qualify
AI asks 5 critical vetting questions (Budget, Location, Timeline, Credit).
Nurture/Schedule
Qualified? AI books viewing directly into agent calendar. Unqualified? AI adds to long-term nurture drip.
Handoff
Agent receives full transcript & lead score before the meeting starts.
Update CRM / SMS
Smart Handoff